The MIS Accounts Payable system is a comprehensive module that allows for the logging, tracking and reporting of your payables, while helping to manage cash requirements and disbursements. The system integrates with the MIS General Ledger and Purchase Order modules.

Vendor File
The Accounts Payable Vendor file contains the following information: Vendor ID, name, address, purchasing and credit contacts, phone numbers, standard due date terms, standard discount date terms, standard terms discount percentage, default purchases, general ledger number, vendor classification, balance and aging, minority and franchise business indicators, payment cycle and purchasing goal.

The Extended Vendor Information file is used to keep additional phone numbers and contacts, along with contract terms and conditions.

The Vendor Ordering file is used to maintain discount schedules and levels. This file is used in conjunction with the Purchase Manager function and will help in optimizing your ordering process.

Transactions
Invoices/Vouchers can be input in a live or batch mode. Vendor look-up windows provide easy access to the vendor account. The system will automatically calculate the due date, discount date and discount amount, based upon the vendor profile. Invoices can be associated with a purchase order in order to track and monitor unrecorded liabilities, under receipts, over receipts and cost discrepancies.

The system allows for account adjustments and credits, along with due date and discount date changes. You may also void checks from current and previous periods.

Check Writing and Cash Management Several features are available for controlling which invoices will be paid and when. Selection/Exclusion of payment can be based upon vendor, due date, invoice, discount date, due date and vendor, payment cycle, promise date and dollar amount

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The system also features immediate/demand check printing, manual checks, bank reconciliation and multiple bank accounts.

Bank & Check Reconciliation Checks and bank adjustments can be easily reconciled with a simple click of the mouse.

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Some of the Accounts Payable Reports

Several Control & Audit Reports	Voucher Number Report
Check Register	Multiple Vendor Purchase History Reports
Cash Requirements by Vendor & Due Date	Multiple Unrecorded Liabilities Reports
Promised Date Report	Vendor Inactivity
Bank Adjustments Report	Vendor Design It Yourself
Various Check Reconciliation Reports	Multiple Vendor Lists
Multiple Aging Reports	Labels
Invoice Status Listing	AP/PO Number Report
Invoices Grouped by Dollar Amount	Vendor History
Invoice History by Class	General Ledger Transaction Report

Contact Information
    Sales       800.334.1987
    Support    800.624.6827
Email
    blyles@accutech-mis.com

 

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