The MIS Purchase Order module gives a manager control of incoming inventory. Items are purchased using an order number, and items received must reference the purchase order number. Reports by due date, product, vendor, customer (if ordered for a specific customer) and sales order number are available. As goods are received, the system will automatically notify you of customers waiting on the item and will automatically update the quantity on-hand, quantity on-order, LIFO cost, average cost and lead time.
Purchase
Order Entry The entry function allows for simple and complex purchase orders to be entered. Ship From, Ship To, Bill By, Bill To and Mail To information can be entered, if desired. If it is not necessary to enter multiple addresses, you may elect to use only the addresses that are necessary to enter the order. Purchase Orders can be automatically created by various functions from within the Order Entry and Inventory modules. |
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The entire order or each line item can be tagged to a customer and/or sales order. Special order and non-stock items can be added to the system during the entry process.
Purchase Order Receipts
The receipt function is used to receive outstanding purchase order items
into the system. The system will track and notify receiving of under-receipts,
over-receipts, cost changes (on-order vs. received), items tagged to a specific
customer and/or sales order. Freight, handling, insurance
and rebates can be allocated to each item being received by dollar
value, weight and/or unit. The system will also track the vendor and purchase
order number being received, and that information will be used by the MIS
Accounts Payable module to determine unrecorded liabilities
and differences between what was received (dollar value) and what was entered
into the Accounts Payable module.
Reporting, Expediting
and Management
Several reports, including the Outstanding Items Report will provide you
with information on when and what items are due to arrive.
The expediting feature allows for the management and notification of items that are due and past due. System generated vendor notices for upcoming and past-due shipments can be produced by the system.